Cleanzine: your weekly cleaning and hygiene industry newsletter 25th April 2024 Issue no. 1111
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Check who's working for you, Olympics firms told
Employers who plan to take on more staff for the Olympic and Paralympic Games must check their labour providers, warns Her Majesties Revenue & Customs.
Labour providers are agencies that supply temporary workers to meet seasonal and market demand. With the Olympics leading to an increase in businesses needing temporary workers, HMRC is urging them to carry out checks on their labour suppliers. The department wants them to ensure, where possible, that VATand other taxes are being paid.
Businesses affected include those in cleaning, catering, food processing, construction, hotels, leisure and security.
HMRC has warned there is a risk that employers could unknowingly hire workers who are in the UK illegally or are earning below the National Minimum Wage. This could result in enquires by HMRC and costs for the business, damaged reputation and even prosecution.
Marie-Claire Uhart, Director of Specialist Investigations, says:
"HMRC has found problems with fraud and unpaid taxes in the labour provider field and this might increase as companies employ more casual labour for the Games. HMRC routinely tackles attempts to defraud the Exchequer, including the use of false invoices and hijacked VAT registrations.
"Businesses that use labour providers can help prevent these forms of tax abuse - and avoid involvement in fraudulent supply chains - by being alert and asking the right questions."
Businesses should ask:
* Does the labour provider need/have a Gangmaster Licensing Authority (GLA) licence?
* What is the history of the business?
* Is it a live company on the Companies House register?
* Have you visited the trading premises? Are they consistent with the business of finding and employing workers?
* Do they obtain workers from other labour providers?
* Are their proposed fees realistic, allowing the business to meet statutory minimum wage and tax obligations and still make a profit?
* Do they have Employers' Liability Insurance?
* Are you making payments to a third party, for example a factoring agent? If so, why?
* Is the business VAT registered and set up for PAYE? Obtain a copy of the VAT certificate.
* Is the business paying its workers the National Minimum Wage?
* Do the workers being supplied have the right to work in the UK?
Checks could include:
* Check directors' identities by asking for passports
* Ask for copies of Certificate of Incorporation, VAT registration certificate and GLA licence
* Verify VAT registration details with HMRC before you use them
* Ask for their bank details
Questions businesses could ask of labour suppliers and checks they can make on labour suppliers can be found at:
2nd February 2012